Sponsorship and Costs

EMMS International provides full information about its bike rides and treks when you register. However, you may want to know more before you decide to take part and the following topics cover those areas we are most frequently asked about.

What is included in my sponsorship?
Within your sponsorship commitment and registration fee, the following are provided:

• Return flights between London and the country in which the event is taking place (unless it is a UK event)
• Airport and border taxes
• Coach transfers on arrival and departure and as necessary throughout the Bike Ride or Trek
• Transfer of luggage throughout the Bike Ride or Trek
• Overnight accommodation for the duration of the Bike Ride or Trek, based on single-sex sharing, mainly in hotel/hostel accommodation, or camping depending on location
• Full board throughout, including Gala Dinner - but not lunch on 'free days'
• The hire of good quality mountain bikes (Bike Ride - if not a UK event)
• Entrance fees to all sites listed on itinerary
• Services of qualified English-speaking guides
• Full technical, medical and transport back-up services (trek excludes technical backup)
• 3 T-shirts to wear during Bike Ride or Trek
• Sponsorship forms and ideas for fund-raising
• Information Sheets about all aspects of the bike ride and access to EMMS International staff for advice

What is NOT included in my sponsorship?

• Travel to and from London
• Travel insurance (details of an insurance package tailored to the Bike Ride or Trek will be sent to you after registration, although you may prefer to make your own)
• Cost of visas for the countries being visited (where applicable)
• Departure tax from the countries being visited (where applicable)
• Spending money, including money for gratuities

How do I meet the costs of the Bike Ride or Trek?
An event such as a bike ride or trek incurs costs for travel, accommodation, board and back-up services etc. These costs will be met from part of your sponsorship. This means that each of your sponsors will be contributing a small part of their donation to help meet these costs.

In this way, your sponsors will be recognising the personal cost to you in time, effort and commitment and should regard this as a quite justifiable and legitimate part of their sponsorship support.

This also makes it possible for many people to take up this fund-raising challenge, who might not be able to do so from their own resources.

When all costs have been met, the sponsorship for each participant – and every penny raised beyond the minimum sponsorship commitment – will go to the project. The higher your ultimate sponsorship, the lower the proportion allocated to costs.

If you are unhappy about this use of a reasonable proportion of your sponsored donations, an alternative approach could be for you to meet part, or all, of your bike ride or trek costs either from your own resources or by identifying a donor, or donors, who would cover them for you.

Information about the following will be sent to you when you register:

• What to take
• Health matters
• Information about the country you will be visiting
• Detailed itinerary
• Regular newsletters
• Briefing meeting and review
• Hints and tips on fundraising

For more information do contact us.