EMMS International is a Christian international healthcare charity working with overseas partners to deliver palliative care and maternal and child healthcare. We also provide a student elective bursary scheme for healthcare students and operate the Hawthorn Brae Trust, offering small grants to provide respite holidays for families in need in Edinburgh.
It’s good to share
At EMMS International we care about the relationship we have with our stakeholders (supporters, grant/bursary recipients and staff) we want you to feel that you can trust us to be diligent with your personal information. We will only communicate with you when we believe we have a legitimate interest to share information with you. These instances might include:
We promise to keep your personal information secure. All third-party organisations we employ to support us in keeping in touch with you (e.g. mailing providers) will be contractually bound to hold your data only for the period required to conduct the activity, after which time, your information will be returned to us or destroyed. All our suppliers are bound by UK data protection law (or international equivalents) and you can be confident that we will ensure these suppliers are bona fide.
At any time, you can ask us for a copy of the information we have about you using the contact details below. At any time, you can ask us to remove your data from our records, either because you no longer wish to hear from us or because the data we hold is no longer being used for the primary purpose it was given. We will ensure our third-party partners remove your data from any records they hold on our behalf.
Please tell us about any changes to your contact details, or preferences for style of contact so we can keep our records accurate.
We obtain personal information about you when you:
You may give us your personal information indirectly through a donation on a third-party fundraising site such as JustGiving. These third parties will ask you whether you are happy to be contacted by us. We will not use your information to contact you unless you give explicit permission on these sites (for example, ticking a box) or unless you have already given us permission directly to contact you.
We also gather general information about your use of our website, such as which pages you visit most often and which services, events or news items are of most interest to you. We may also track which pages you visit when you click on links in EMMS International’s emails.
We will only hold information on our database that helps us stay in contact with you or that we are required to hold for statutory reasons, e.g. for HMRC or OSCR. All stakeholder details are managed through our database which is held securely and managed in accordance with data protection legislation applicable in the UK. The personal information we hold might include:
We will keep your information for the purposes for which it was given and will not keep it any longer than is required to fulfil these purposes, unless required to do so to fulfil statutory obligations (for example, to claim Gift Aid).
Under the Data Protection Act 1998 and the General Data Protection Regulation you have the following rights:
The right to be informed of the information we are processing
The right to access your information
The right to rectification – if the information we hold about you is inaccurate
The right to be forgotten
The right to restrict processing
The right to data portability – your right to request a copy of your personal information for your own use across other services
The right to object - your right to object to our processing of your personal information for the uses described in this Privacy Notice.
Rights in relation to automated decision making and profiling - your right to object to the processing of your information by automated means where this might lead to a decision with a significant effect on you. Please note EMMS International does not undertake this kind of activity.
It’s good to talk
If you’d like to talk to us about anything regarding privacy or fair processing in relation to your information please contact us at firstname.lastname@example.org or calling 0131 313 3828.
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