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Your privacy

EMMS International is a Christian international healthcare charity working with overseas partners to deliver palliative care and maternal and child healthcare.  We also provide a student elective bursary scheme for healthcare students and operate the Hawthorn Brae Trust, offering small grants to provide respite holidays for families in need in Edinburgh.

It’s good to share

At EMMS International we care about the relationship we have with our stakeholders (supporters, grant/bursary recipients and staff) we want you to feel that you can trust us to be diligent with your personal information.  We will only communicate with you when we believe we have a legitimate interest to share information with you.  These instances might include:

  • Newsletters sharing information about our work
  • Information about events that may be of interest to you
  • Furthering our charitable mission (including fundraising and volunteer recruitment)

Our promise

We promise to keep your personal information secure.  All third-party organisations we employ to support us in keeping in touch with you (e.g. mailing providers) will be contractually bound to hold your data only for the period required to conduct the activity, after which time, your information will be returned to us or destroyed. All our suppliers are bound by UK data protection law (or international equivalents) and you can be confident that we will ensure these suppliers are bona fide.

At any time, you can ask us for a copy of the information we have about you using the contact details below.  At any time, you can ask us to remove your data from our records, either because you no longer wish to hear from us or because the data we hold is no longer being used for the primary purpose it was given.  We will ensure our third-party partners remove your data from any records they hold on our behalf.

Please tell us about any changes to your contact details, or preferences for style of contact so we can keep our records accurate.

Your Information

We obtain personal information about you when you: 

  • sign up for more information
  • donate to EMMS International
  • participate in our fundraising activities or events
  • apply for one of our volunteering roles
  • apply for a grant or bursary

You may give us your personal information indirectly through a donation on a third-party fundraising site such as JustGiving.  These third parties will ask you whether you are happy to be contacted by us.  We will not use your information to contact you unless you give explicit permission on these sites (for example, ticking a box) or unless you have already given us permission directly to contact you.

We also gather general information about your use of our website, such as which pages you visit most often and which services, events or news items are of most interest to you.  We may also track which pages you visit when you click on links in EMMS International’s emails.

Our website uses cookies to provide functionality which enhances your experience. These include cookies used for analytics, social networking and cookies necessary for the operation of the website.

 

We will only hold information on our database that helps us stay in contact with you or that we are required to hold for statutory reasons, e.g. for HMRC or OSCR. All stakeholder details are managed through our database which is held securely and managed in accordance with data protection legislation applicable in the UK. The personal information we hold might include:

  • name, title, gender and date of birth;
  • contact details including postal address, email address, phone number and links to social media accounts;
  • information about your connection with EMMS International-  e.g. a bursary recipient,
  • family and spouse/partner details and your relationships to other supporters/organisations/individuals
  • records of donations and Gift Aid status, where applicable (as required by HMRC);
  • records of communications sent to you by EMMS International or received from you;
  • volunteering by you on behalf of EMMS International;
  • information about you that you have shared with a member of our staff, e.g. which church you attend;
  • media articles and legitimate information sources in the public domain;
  • information on your engagement with EMMS International and our partners.

We will keep your information for the purposes for which it was given and will not keep it any longer than is required to fulfil these purposes, unless required to do so to fulfil statutory obligations (for example, to claim Gift Aid).  

Your Rights

Under the Data Protection Act 1998 and the General Data Protection Regulation you have the following rights:

The right to be informed of the information we are processing

The right to access your information

The right to rectification – if the information we hold about you is inaccurate 

The right to be forgotten

The right to restrict processing

The right to data portability – your right to request a copy of your personal information for your own use across other services

The right to object - your right to object to our processing of your personal information for the uses described in this Privacy Notice.

Rights in relation to automated decision making and profiling - your right to object to the processing of your information by automated means where this might lead to a decision with a significant effect on you.  Please note EMMS International does not undertake this kind of activity.

It’s good to talk

If you’d like to talk to us about anything regarding privacy or fair processing in relation to your information please contact us at info@emms.org or calling 0131 313 3828.  

 

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